Each facet of Westercon 72, NASFiC 2019, and 1632 Minicon has questions. Let's answer them!
Hotel Frequently Asked Questions
I tried to make a reservation and it says the dates are not available or the block is sold out. What do I do now?
What dates are the room blocks available?
Is there a charge when reserving?
The Home2 Suites charges a deposit on reservation equal to one night at $119.00/nt-tax. Please note each hotel has individual information in the reservation section on their page through spikecon.org.
Are there smoking rooms?
Utah follows an indoor clean air act. None of the hotels in the block have smoking rooms. Fines will be assessed by the hotel and local law enforcement for smoking indoors. Local guidelines request no smoking within 25 feet of a door or window.
Utah Fandom Organization is not responsible for incidentals, damage, or individual reservations. We have also posted the local laws on smoking at: https://www.spikecon.org/attending/policies/local-legalities
How do I find the cancellation dates, requirements and options for each hotel?
Cancellation policies may vary depending on the rate or dates of your reservation. Please refer to your reservation confirmation to verify your cancellation policy. If you need further assistance, call the hotel directly or contact customer service. Alternatively, you can cancel your reservation online.
Do the hotels have a shuttle?
The Salt Lake International Airport is 26 miles from the Davis Conference Center and surrounding hotels. There is not a shuttle service at any of the hotels. There is a Midtown Free Trolley/Bus service that picks up in front of the Hilton Garden Inn. Information on that, and other transportation options is found on the Spikecon home page under locations/transportation.
What about convention and party signs?
Any signage posted during the event, regardless of venue, needs to be printed and not hand written. The operations team and information desk we have in the Davis Conference Center during the convention will assist with most questions on convention signage. Once we have a signage director we will post their email here.
For the outlying hotels and party situation we will post contact and guidelines on the website and with our party maven when the event gets closer and further defined.
Is there breakfast, internet, WIFI, Pets allowed, local shuttle services, package options, etc.?
What is the minimum age to reserve a room at the hotels?
The minimum age to reserve a room is 21 years old.
All the ADA or Accessible hotel rooms say they are booked in all four hotels, what do I do?
The four optioned hotels do not have as many rooms or accessible rooms, as metropolitan areas. The convention has the ADA rooms set aside so we can assign them for members of the convention on a first come first serve basis.
If I can't get the dates because one or more dates are full, should i get them at the higher rate then ask for it to fall in your block?
Our facilities team is very responsive. If you book outside the block or rates there is a possibility we can't move it into our block. Our suggestion is if you run into a date or full error to email facilities so they can assist.
Artist Frequently Asked Questions
Q. Can I put a sign or banner or business cards on my panel?
A. Yes. We have business card holders. Each panel or table will also have a label on the frame identifying the panel number and the artist. Please don’t remove them – buyers and art show staff and judges use them even after you’ve found your space.
Q. Can I put one copy of a print in the Art Show, and more copies in the Print Shop?
A. Yes – but… You don’t want identical copies in both places. You’re competing with yourself and will annoy any buyer who pays more. Putting a framed or fancy matted version in the Art Show with plainer copies in the Print Shop works well (with a note on the framed copy that prints are available in the Print Shop).
Q. Utah has rather strict laws about nude art. Do they really enforce them?
A. Sometimes – depending on local politics. Fortunately, Post-It notes are opaque.
Press/Media Passes Frequently Asked Questions
Q: When and Where is Westercon 72, NASFiC 2019, 1632 Minicon, or spikecon.org taking place?
A: The convention is July 3rd - 7th, 2019 in Layton Utah at the Davis Conference Center. All media access for login and registration follows standard conference posted times.
Q: Who may receive complimentary press credentials?
A: Complimentary press credentials are rare. Complimentary, or reduced memberships are issued only to reporters, editors, freelance writers and photographers working for specific publications of recognized national news services, local television or radio stations, or nationally recognized independent media outlets. They must also cover a beat that is relevant to the convention such as community news, science, science fiction, fantasy, artists or authors, conference and relevant topics to our nonprofit endeavors or event. Each media request is different, and will be fully discussed and evaluated before being issued. If you are determined to pay a discounted fee, options will be available on the websites or through paypal as directed in reply. Please do not include money in your media registration. All possible membership fees, if any, are determined on a case basis.
Q: How do I register for a media pass?
A: You can register by email or using our online form at: Press & Media Passes
Or at the following:
Utah Fandom Organization
Attn: Press Relations and Registration
P.O. Box 201
Clearfield, Ut 84089
no later than June 14, 2019. How you register depends on your media outlet type above. Include all relevant requested material depending on the category of media you represent. Please also note simple things as name, contact number and return email address.
Due to event location, times and scope; the convention is not able to process standard requests for press passes on site. Please plan accordingly to enjoy the full event!
Q: How will I know if my request was approved?
A: You will be notified by phone or email if your request is approved, denied, or if additional information is needed to confirm your request. Please include all contact information in your request and plan on having credential verifications on site to receive your badge at media registration.
Q: How do I pick up my press passes, and why can’t you mail them in response?
A: For the enjoyment, and convenience of all our members, media credentials are verified and passes handed out at registration only. The convention welcomes the media and wishes to accommodate you as a representative to the best of our ability- on site. This eliminates the confusion and issues that can sometimes happen in transit and makes them available for you when you arrive! Please plan on providing a business card and/or photo ID for pick-up.
Q: When I register for press credentials, will the convention distribute my information?
Q: Is there a working media room for all media outlets on site, hours and access during the event?
A: Most of these decisions are to be determined based of final programming. However feel free to contact our liaison team listed above for specific questions. Once decisions are finalized on availability for our press members, we will post the details on this page and email those who have registered.
Q: Is there a specific room and station where I can park equipment on site?
A: There is not available space at the convention for us to hold and/or secure equipment All equipment and materials brought to the convention by members, are the sole responsibility of the member/owner of the material. The event committee and organization is not responsible for lost, abandoned, or discarded equipment and materials. Please plan accordingly.
Q: What is included in my press pass?
A: Press passes include access to keynote sessions or presentations/panels - provided approval is asked through the appropriate department or intent stated in the registration for filming or recording of any kind. Remember all interviews must be requested through our media relations or press team, liaisons, and never through an individual guest or member of staff directly. Kaffeeklatsches, special events requiring a separate participation fee, registration or approval as noted in our program beforehand, are not automatically included. Receptions and ceremonies access for media reporting are determined only on a case-by-case basis through the liaison team.
The convention reserves the right and discretion to close receptions, workshops, panels, presentations or keynote speaker access to media at any time. Please remain courteous in your registration inquiries, and always ask if there is a part of the convention you are unsure your media membership allows.
Q: What if one of our team members is ill, or unable to attend. Can we use that media pass for a substitute team member or representative?
Q: I wish to film the art show as a media representative. Is this allowed when regularly registered members at the convention are not allowed to do?
Q: Whom should I contact to arrange an interview or ask about covering a specific event?
A: You can put specific requests in your registration paperwork to be considered when sent. Our press or media team are happy to arrange accommodation requests, and include the correct departments involved before approvals. All requests for interviews, or space allocation for reporting, should be handled through the liaisons and not addressed to individual guests or participants trying to enjoy the event. Please include these requests in your registration, or contact them directly by email.
Q: Why is Wifi limited, or internet access links not guaranteed at the hotel for press passes?
A: Since the convention does not run its own access lines, we are respectful to the hotel’s access and rates. Access can be purchased on site through the hotel. Press outlets wishing to may purchase their own internet connection for a fee designated through the convention center. If interested please put your request in your asking for credentials so we may facilitate a quote for you.
Q: Does my press pass include parking?
A: Parking at the 2019 convention is free, but there are distances or possible limitations. Our event does not set aside media access or parking and you should plan accordingly. The venues do have drop off locations, but these are not parking zones and vehicles parked or left unattended may be towed by management.