Media Press Pass Information 2019

      Thank you for your interest in covering Westercon 72, NASFiC 2019, 1632 Minicon, & Manticon 2019 (Spikecon), as a media representative. We wish to provide opportunities to different types of media in the Science Fiction & Fantasy Community including professional and genre related mediums. Press credentials will only be issued to legitimate members of the media who are in attendance to cover this year's Convention.

     In an effort to make this the most effective Convention to date and serve both journalists and exhibitors better, we ask that media applying for a press credential supply information indicating that you are covering the event for established print or broadcast outlets. We have listed the levels of credentials below, as well as common questions for your convenience. If you have further questions, please feel free to contact our team by emailing them directly at This email address is being protected from spambots. You need JavaScript enabled to view it..

Thank you,

Kate Hatcher

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Media Credential Guidelines

If you do not find your classification of media outlet below, please contact us for further assistance by email at This email address is being protected from spambots. You need JavaScript enabled to view it. (Please note in this document ‘the convention’ is used to simplify listing Westercon 72, NASFiC 2019, 1632 Minicon, & Manticon 2019, or Spikecon.org)

     All those granted press passes are requested to submit a link or information of their resulted works referencing the convention to our marketing team attn. Michael Goodwin by email This email address is being protected from spambots. You need JavaScript enabled to view it. within 30 days after the event. It is a courtesy greatly appreciated here at the Utah Fandom Organization to be selected to continue this seventy-second year traditional event throughout the Western United States, include the 1632 Minicon as a feature, and be selected to hold the 13th NASFiC (North American Science Fiction Convention) for 2019 under the auspices of the World Science Fiction Society. Your cooperation and participation is greatly appreciated.

     Utah Fandom Organization and their event chairs, reserve the right to remove anyone approved under this license if it deems that the company or its representative(s) in any way has violated stated convention policies, common courtesy, violation of state and federal laws, and/or misrepresented itself or the nature of its business. This event has a Code of Conduct and Policies which are applicable to everyone attending this convention.

     Access for media outlets to specific departments such as the Art Show, Dealers Room, or Special Events/Presentations, must extend contact through our press team or the convention media registration, and respect their guidelines or decisions accordingly. Press Credentials do not guarantee access to an event or a seat in that event. Our team will work with liaisons, guest services and departments to clear appropriate permissions for requests. Please do not contact or conduct on premises without contacting our team to help. This way we avoid a report to our photography or safe attending teams for response.

     Due to copyright restrictions, no cameras are allowed inside the Art Show or the Art Auction. Anyone taking pictures of the art will have their film confiscated and destroyed, or (in the case of digital photography) the memory card or individual images erased. Repeat offenders may have their membership revoked and be removed from the convention.

     Our convention and press relations liaisons are happy to arrange accommodation requests, and include the correct departments involved before approvals. All requests for interviews, or space allocation for reporting, should be handled through the liaisons and not addressed to individual guests or participants trying to enjoy the event. Please include these requests in your registration, or contact them directly by email.

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Please also note that wi-fi access, cords, extensions for equipment or special preparation gear will not be automatically accessible during this event. Please list these requests in your registration emails.

NON-EDITORIAL PRESS REGISTRATION

     Non-editorial employees of media organizations, including but not limited to, marketing, public relations, advertising, sales, publishers, etc., do not qualify for press registration and will be directed to our dealers room representative for further assistance. On-site soliciting by attendees with working press credentials is forbidden for the enjoyment of everyone involved. Please note that publishing companies do not qualify as a media outlets.

All Non-Editorial Press must register through the standard membership page.

 

EDITORIAL & WORKING PRESS REGISTRATION

     Working press passes are evaluated by credential & reference verification through the convention staff, and are discounted based off the type and reach of the media outlet. The press pass is not a standing group credential, but is individually issued, as all members of media teams are required to apply. Please make sure you list all names and positions you wish the press pass to include in your application process to avoid confusion.  

     Working members of the press may register prior to the convention. Pre-registration must be completed by Friday, June 14th, 2019.

     Please note that late registration runs the risk of not being able to qualify, based on slots available. It also limits the opportunity for certain event representation and/or interviews of our staff or guests, as well as complicates an enjoyable experience. It is recommended that you register as early as possible for the best opportunities at our convention in 2019!

     If you wish to register for credentials after this date, please check in at the Press/Registration Area on site, providing a business card and photo ID, as well as online location for verification, or paperwork with a company letterhead and signature, to evaluate if there are opportunities. No applications will be taken between June 14th, and July 3rd, 2019.

     All those receiving press credentials must visit the Press/Registration Area to obtain credentials on-site, they will not be mailed. At this point, you will be asked to provide a business card and show photo ID.

Registration information will be kept confidential.

Again, please note that publishing companies do not qualify as a media outlet. You can register by email or using our online form at: Press & Media Passes

You can send in your business card and your paperwork on company stationary or signed letterhead to:

Utah Fandom Organization
Attn: Press Relations and Registration
P.O. Box 201
Clearfield, Ut  84089
or e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

FREELANCE REPORTER REGISTRATION

     Freelance reporters must register online AND send a letter of verification from the news organization they are representing on that company's letterhead and signed by the editor. Please send verification letters to:

Utah Fandom Organization
Attn: Press Relations and Registration
P.O. Box 201
Clearfield, Ut  84089
or e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

     Please note that all Freelance Press Registration should be received no later than Friday, June 14th, 2019. It is difficult to verify Freelance Press on site due to the scope of the convention. If you have questions or issues for Freelance Registration on site, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it..

     Freelance writers and photographers should be prepared to have a copy of their letter from the news organization they are representing on that company's letterhead and signed by the editor, during the event. This eliminates problems that can keep everyone from enjoying the convention fully. Eligibility is subject to approval by event organizers. You will be notified if your request for complimentary press credentials is denied, or if additional information is needed to confirm your status.

You can register by email or using our online form at: Press & Media Passes

ONLINE MEDIA

At the convention online media is defined as journalists with commercial news websites. Sites must be previously established and updated regularly with original and current news. To qualify as online media, online reporters must provide by email or letter:

  • A copy of your business card with name, editorial title and media outlets logo.
  • A copy of your online publication with your name and title appearing in an editorial capacity, including a bylined, industry-related article from your publication written by you and published within the last six months (the copy must clearly show the name of the publication and byline).

You can do this at the following:

Utah Fandom Organization
Attn: Press Relations and Registration
P.O. Box 201
Clearfield, Ut  84089
or e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Please note that online media must meet all criteria below:

  • The website must have a paid reporting staff of two or more.
  • The website must post original, dated, industry-related news at least twice per month.
  • Website content must extend beyond newsletters, links, forums, personal diaries, opinion or personal analysis.

You can register by email or using our online form at: Press & Media Passes

INDEPENDENT PRESS, BLOGGERS AND PODCASTERS

     With the growing class of independent reporters and columnists who reach their audience via blogs, podcasts, video or other online media; the convention is committed to allowing independent press media access to the event on a limited-slot availability.  

    We have a short list of guidelines below that will be used in evaluating the slots available for independent media. Requests need to be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than Friday, June 14, 2019. Unfortunately, with the scope of the event and neighboring events through the holiday weekend, we are unable to verify independent press on site during the convention. Independent Media Passes are discounted, which is why this venue has limited slots available for these types of outlets.

  • The convention prefers to work with online media outlets that have an established track record covering venues of Science, Science Fiction, Fantasy, and all relating works thereof. We would like to work with outlets that have been in continuous operation for at least six months and reach at least 1000 visitors per month.
  • Utah Fandom Organization reserves the right to request traffic data from a third party (Sitemeter, Technorati, Feedburner, iTunes, YouTube, Stitcher or an equivalent) in the evaluation process when necessary. While the decision to grant access is not based solely on traffic/subscriber data, we do ask that applicants provide some degree of transparency into their operations in order for us to make a fair and timely decision on any media registration.  
  • Obtaining press credentials is an opportunity to meet and interact with key industry and professionals as well as a solid Science Fiction/Fantasy Fan Base. While continued access to the event is not directly contingent on producing coverage during the conference, due to space limitations, the convention staff will take it into consideration when granting requests and registrations.
  • Bloggers who are granted access to the convention are expected to act professionally. Those who do not observe practices of professional decorum run the risk of being barred from access. There are no refunds for those who are removed or barred due to behavior or unqualified incidents, unprofessionalism, or any other reason that constitutes removal from the convention or an individual event.
  • Other bloggers, personal website writers, designers, editors or creators do not qualify for press registration. The convention is understanding to small requests of bloggers and creators. All registrations can be discussed if you feel an unfair decision was reached when you registered as a media outlet.
  • Convention organizers reserve the right to remove any online media representative or blogger if it deems that the company or its representative(s) in any way violated stated conference policies, common courtesy - not limited to building codes of conduct, representation issues, or violation of state and federal laws, and/or misrepresented itself or the nature of its business.

The final decision on all applications for press credentials rests with the convention staff. Your cooperation is appreciated as we strive to deliver a premier event to all attendees.

You can register by email or using our online form at: Press & Media Passes

Or post mail to:  

Utah Fandom Organization
Attn: Press Relations and Registration
P.O. Box 201
Clearfield, Ut  84089
or e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

PRODUCTION COMPANY/VIDEOGRAPHY CREW REGISTRATION

     The convention requires all film crews requesting permission to film at the event to register in advance as either a production company or a videography crew. If you are registering as a production company or videography crew, please register for media credentials. We will contact you regarding your request.

     A production company is a crew that is recording for a show that is in current production and booked to air on a recognized network or station. The convention staff will determine at its sole discretion whether a network or station is “recognized.”

     A videography crew is a camera crew or camera operator contracted by a conference exhibitor to film solely in that exhibitor’s booth for that company’s private/non-broadcast use only.

     Due to space and access to our rented space, all crew members of an attendee or guest at the convention there to film or record anything need to be registered as media outlets. Unregistered crews for attendees and guests not only run the risk of limiting participation, but often have equipment that needs to be handled accordingly with our on site manager and location.

     Producers scouting for a show or others who do not meet these qualifications must purchase paid memberships and run the risk of show floor unavailability.  

     Production companies and videography crews must pre-register. On-site registration will not be available for videography crews. The pre registration deadlines is June 14th, 2019.

     The convention reserves the right to remove representatives of any production company or videography crew from the show if it deems that the company or its representative(s) in any way violated stated conference policies and/or misrepresented itself or the nature of its business. There are no refunds for those who are removed or barred due to behavior or unqualified incidents, unprofessionalism, or any other reason that constitutes removal from the convention or events in 2019.  

     Production companies must submit a letter from the programming office of a recognized network or station expressly stating that the production company is at the show to film for a specific program. The letter must be written on company letterhead, include airdate, contact information, and be signed by the director of programming for the sponsoring company. All letters will be verified with the network or station.

     Videography crews must submit a letter from the exhibitor stating that the company will be working under contract to film at their booth for private/non-broadcast use only. The convention reserves sole discretion to determine if a videography crew meets the requirements and be granted permission to film at the show.

You can register by email or using our online form at: Press & Media Passes

Or you can do this at the following:

Utah Fandom Organization
Attn: Press Relations and Registration
P.O. Box 201
Clearfield, Ut  84089
or e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

FREQUENTLY ASKED QUESTIONS

Q: When and Where is Westercon 72, NASFiC 2019, 1632 Minicon, & Manticon 2019 (spikecon.org) taking place?

A: The convention is July 3rd - 7th, 2019 in Layton Utah at the Davis Conference Center. All media access for login and registration follows standard conference posted times.

Q: Who may receive complimentary press credentials?

A: Complimentary press credentials are rare. Complimentary, or reduced memberships are issued only to reporters, editors, freelance writers and photographers working for specific publications of recognized national news services, local television or radio stations, or nationally recognized independent media outlets. They must also cover a beat that is relevant to the convention such as community news, science, science fiction, fantasy, artists or authors, conference and relevant topics to our nonprofit endeavors or event. Each media request is different, and will be fully discussed and evaluated before being issued. If you are determined to pay a discounted fee, options will be available on the websites or through paypal as directed in reply. Please do not include money in your media registration. All possible membership fees, if any, are determined on a case basis.

Q: How do I register for a media pass?

A: You can register by email or using our online form at: Press & Media Passes

Or at the following:

Utah Fandom Organization
Attn: Press Relations and Registration
P.O. Box 201
Clearfield, Ut  84089
or e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

no later than June 14, 2019. How you register depends on your media outlet type above. Include all relevant requested material depending on the category of media you represent. Please also note simple things as name, contact number and return email address.

     Due to event location, times and scope; the convention is not able to process standard requests for press passes on site. Please plan accordingly to enjoy the full event!

 

Q: How will I know if my request was approved?

A: You will be notified by phone or email if your request is approved, denied, or if additional information is needed to confirm your request. Please include all contact information in your request and plan on having credential verifications on site to receive your badge at media registration.  

 

Q: How do I pick up my press passes, and why can’t you mail them in response?

A: For the enjoyment, and convenience of all our members, media credentials are verified and passes handed out at registration only. The convention welcomes the media and wishes to accommodate you as a representative to the best of our ability- on site. This eliminates the confusion and issues that can sometimes happen in transit and makes them available for you when you arrive! Please plan on providing a business card and/or photo ID for pick-up.

 

Q: When I register for press credentials, will the convention distribute my information?

A: Utah Fandom Organization and the convention will not distribute your contact information and respects the privacy requests of all who register. We do reserve the right to send you information on next year’s event as these conventions are yearly events for Westercons and intermittent events for NASFiCs, represented by different cities in the North American Continent from year to year. For requests on privacy please see our data privacy policy at spikecon.org or email This email address is being protected from spambots. You need JavaScript enabled to view it..

 

Q: Is there a working media room for all media outlets on site, hours and access during the event?

A: Most of these decisions are to be determined based of final programming. However feel free to contact our liaison team listed above for specific questions. Once decisions are finalized on availability for our press members, we will post the details on this page and email those who have registered.

 

Q: Is there a specific room and station where I can park equipment on site?

A: There is not available space at the convention for us to hold and/or secure equipment All equipment and materials brought to the convention by members, are the sole responsibility of the member/owner of the material. The event committee and organization is not responsible for lost, abandoned, or discarded equipment and materials. Please plan accordingly.

 

Q: What is included in my press pass?

A: Press passes include access to keynote sessions or presentations/panels - provided approval is asked through the appropriate department or intent stated in the registration for filming or recording of any kind. Remember all interviews must be requested through our media relations or press team, liaisons, and never through an individual guest or member of staff directly. Kaffeeklatsches, special events requiring a separate participation fee, registration or approval as noted in our program beforehand, are not automatically included. Receptions and ceremonies access for media reporting are determined only on a case-by-case basis through the liaison team.  

     The convention reserves the right and discretion to close receptions, workshops, panels, presentations or keynote speaker access to media at any time. Please remain courteous in your registration inquiries, and always ask if there is a part of the convention you are unsure your media membership allows.

     Please also note: The convention and any event of the Utah Fandom Organization is not a signature representation of someone’s individual properties or permissions to record. Although our permissions were taken in attending, individual attendee interview or property photo requests should go through the individual. Panelist, guest and staff inquiries can be directed to our media team at This email address is being protected from spambots. You need JavaScript enabled to view it..

Q: What if one of our team members is ill, or unable to attend. Can we use that media pass for a substitute team member or representative?

A: If one of your team is unable to attend and you want to approve a replacement for that pass, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. preferably at least 24 hours before the event. With verification of ID & Credentials, this can be arranged. There will not be on site substitutions allowed without prior contact.

Q: I wish to film the art show as a media representative. Is this allowed when regularly registered members at the convention are not allowed to do?

A: Due to copyright restrictions, no cameras are allowed inside the Art Show or the Art Auction. Anyone taking pictures of the art will have their film confiscated and destroyed, or (in the case of digital photography) the memory card or individual images erased. Repeat offenders may have their membership revoked and be removed from the convention. If there are any questions please direct them to the Art Director, Bruce Miller, This email address is being protected from spambots. You need JavaScript enabled to view it. , or your Liaison team for consideration or report. Thank you for your understanding of respecting the privacy and works of our artists at the 2019 convention.

Q: Whom should I contact to arrange an interview or ask about covering a specific event?

A: You can put specific requests in your registration paperwork to be considered when sent. Our press or media team are happy to arrange accommodation requests, and include the correct departments involved before approvals. All requests for interviews, or space allocation for reporting, should be handled through the liaisons and not addressed to individual guests or participants trying to enjoy the event. Please include these requests in your registration, or contact them directly by email.

Q: Why is Wifi limited, or internet access links not guaranteed at the hotel for press passes?

A: Since the convention does not run its own access lines, we are respectful to the hotel’s access and rates. Access can be purchased on site through the hotel. Press outlets wishing to may purchase their own internet connection for a fee designated through the convention center. If interested please put your request in your asking for credentials so we may facilitate a quote for you.  

Q: Does my press pass include parking?

A: Parking at the 2019 convention is free, but there are distances or possible limitations. Our event does not set aside media access or parking and you should plan accordingly. The venues do have drop off locations, but these are not parking zones and vehicles parked or left unattended may be towed by management.  

 

Thank you for considering Westercon 72, NASFiC 2019, 1632 Minicon, & Manticon 2019 (Spikecon) for your press presentation. We look forward to working with you.